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Assessor Report for Residential Project

For this residential project, the aim was to create an overseas service learning facilitation package. This involved the participants traveling to Vietnam, undertaking a service project, learning the mechanics, managing the demands of different stakeholders, in order to design workshop modules which could be used to facilitate the training and preparation of students from Victoria School who wish to undertake similar ventures.

The service project involved the refurbishment of a village primary school and the setting up of an English Library from book donations collected prior to the trip. Although this is the first time the boys are doing service on such a scale in an overseas context, they were determined to pick up new skills such as project planning, canvassing for donations, and time management as most of the preparations were done in the midst of their ‘O’ levels.

On the ground, the group had good dynamics during the time in Vietnam. They were blessed with a good mix of team leaders and team players. The workload was distributed effectively and naturally amongst them, allowing each the opportunity to take ownership of a part of the project according to their strengths. Logistics tasks such as getting paint supplies and other hands-ons such as scrapping off old paint flakes found ready volunteers. During this time, they had to make sound judgment calls due to changes brought on by limited resources and unpredictable weather. I am pleased to note that they were admirably flexible in modifying their plans to cater to these changes.

After the trip, the group collated their learning experiences and translated their individual reflections into a facilitation package and a service learning booklet. They were able to allocate the design of this training package to leverage on the strength of each of the participants in various areas from conceptualising the programme, to crafting templates, to formulating lesson plans to facilitating the activities. In fact, I was excited to know that they have been instrumental in enthusing their NPCC juniors to undertake a similar overseas CIP in June 2008. It is even more encouraging that these NYAA Gold Award nominees have volunteered their services to facilitate the training and preparation of their juniors, thereby putting the experience they acquired and the instruments they designed to directly benefit another cohort of participants.

I believe this outcome best captured the spirit of a Residential Project: to give themselves to a cause, to actualize the cause in a learning experience, to translate that learning experience into knowledge resources and to transfer the knowledge resources to build the capacity to give in other young lives.
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this is the assessor report for RP. yes your report should cover the same focus with similar standards. now do you know what is expected of you?

Deliverables

As follow-up to ChanZL's post, pls be advised that your RESIDENTIAL PROJECT is not complete until these follow deliverables are appended to your NYAA Gold submission.

1. Service Learning handbook (I will use the VS SL handbook as benchmark)
2. Participants' trip proposal
3. Service project preparation & reflections
4. Cultural night proposal & rehearsal
5. Facilitators' workshop notes & feedback forms from participants
6. Budget & Funding Proposal

As as refresher, you might like to refer to my Jan 1st posting:

Tuesday, January 01, 2008

Residential Project Tender

• Objective:
• to produce a complete service learning toolkit for overseas community involvement projects
• Target groups:
  

• Facilitators accompanying these trips.
  

• Upper secondary school school students

• Components of toolkit: ACTS
  
• Activities:
• Suggested service activities & outcomes
  
• Pre-requisites & preparation
  
• for facilitators
• for participants
• Logistics & Budget
  
• Time-frame
• Learning log
• Community:
• Characteristics of the recipient organisation
• Transport, location & directory
• Networking and communication with liaison persons
• Pre-trip research
• Team
• Goal setting & expectations
• Team dynamics and allocation of responsibilities
• Pre-trip team building
• Sustainability
• Fund-raising & accounts
  
• Awareness education projects
  
• Reports & Reflections
• Citizenship education
  
• Format of toolkit: final soft copy collated package should include above listed components and contain any/all of the following resources where applicable. Pls provide blanks and samples.
  
• Briefs/summaries
• Admin notes
• Learning log/reflection
  
• Worksheets
• Forms
  
• Instructional guides
  
• Feedback forms
  
• Gantt charts
• Checklists
• Job descriptions
• Estimated budget
• Maps & travel guides
• Slides
  
• etc.

Minutes of Meeting - 15/04/08

Assessor Reports

Generic Versions to be done by following people:

Zhan Liang - Adventurous Journey
Jiawei - Physical Recreation (Kayaking)
Calvin - Residential Project
Seth - Service

Sec 3 Trip-preparation activity
- to be held in last week of May (1st week of holidays) over 3 days, from 8am to 2pm each day for 10 Sec 3 students.

1)Day 1 activity: Preparation workshop (Calvin, Edmund, Joseph and Boon Kiat) and team building games (communication, interaction and teamwork - ZL)
2)Day 2 activity: painting of NP room cupboards for hands-on experience
3)Day 3 activity: End Session reflections (JW , Seth, also with rest of pre, during and post trip reflections ) and Factual Information briefing (Thomas)

Everyone supposed to do assigned jobs and hand in by Saturday night (19/4), so that everything can be compiled and made into a booklet by next Tues (22/4). Note that submissions are to be what they actually are, and not in proposal format.

Date: 03/04/08
Venue: Block 53, a particular unit on 3rd floor
Duration: 1 hour (1430 – 1530)
People involved: Calvin and a friend, Changyang

Today we brought along a friend, Ryan, from our college’s Infocomm Club. Ryan is well-versed with computer software and we thought he may be able to solve Azmi’s problems with the computer and his camera.

Ryan used the memory card reader we brought along and managed to upload the photos successfully. He also helped to download a better spyware program and ensured the computer is free from virus.

Azmi was very grateful and we could really see his happiness from the smile on his face. We’re glad we could give him tangible help this time.

Unfortunately, as Changyang and I both had class, we left shortly after the problems were resolved.

Minutes of meeting - 06/04/08

Residential Project

• All to standardise - Primary School of Cat Cat San Sa Ho Near Sapa, Vietnam
• Aim of project is to gather information and gain experience to be transform into materials for other batches going.
• Three sections, Pre, Proper and Post Project.
• Annexes - Slides, YSLA and BOOKLET

Physical Recreation

• Kayaking to be used as the proper term.
• Annexes - Receipts
• All to have a general assessor report (3/4) while each of us is required to submit a short paragraph of inidividual assessment (1/4)
• The rest who r not doing kayakin are to come up with their own assessor report by relevent people (or mr khoo if you dont have any)

Skills Report

• Learning a musical Instrument - Guitar to be used as common term
• Annexes are receipts is any.
• Assessor report to by done by relevent people.

Adventurous Journey

• Explorations to be used as common term.
• Theme for investigation can vary from person to person
• Annexes - slides and investigation
• Day 1 - sapa - binh lu (4.5 hours)
• Day 2 - binh lu - chu va - sapa (3 hours)
• Day 3 - sapa - ta van - Giang ta chai - seo trung ho (8 hours)
• Day 4 - seo trung ho - Ma guay ho - Ban ho (7 hours)
• Day 5 - Ban Ho - Su Pan - Sapa (4 hours)

Service Report

• No relevent annex
• Assessor report to be a general one as well
• Please ensure that you have sufficient hours

Note

• Annexes to be labelled by section then annex number. (section 1 is service, annex 1= annex 1.1)
• Section number to follow that of the booklet. (section 1 is service 2 is adventurous journey etc.)
• All to hand in individual assessor report (with examples to support what u said)
• Entries are to be re-written and not to be copied.

IMPORTANT NOTE

• BOOKLET FOR THE SEC 3 GOING TO VIETNAM IS TO BE DONE UP AND ALL OF US TO TAKE THEM THROUGH IT IN ONE SESSION
• no booklet no passing of residential project
• Details of what u suppose to do please refer to previous posts
• All materials to be converted to be in by 14 April latest
• Itinery can be downloaded here

Meeting

• Next meeting to be on 15 April 2008